Speaker Liaison

Background

The Questionnaire below is to learn of your requirements for a successful presentation. It also allows us to publicise your talk to members and be aware of other issues that may impact us. Over the years, we have hosted a wide range of speakers, hence the broad spectrum of questions, some of which may not be relevant to your visit.

Facilities available

Ideally, you will use your own laptop, the HDMI output of which we will switch to the projector at the appropriate time.

Alternatively, we can plug a USB memory stick in to our Windows 11 laptop, this has a cordless remote slide advance function for the presentation. NB Please note our laptop is located on our AV desk so we can control our monthly ‘welcome to members’ slideshow. This means you will not have visibility of PowerPoint preview screen (if you normally use it) and may need to bring separate notes.

We use a wireless lapel, lightweight ‘headset’ microphone or handheld ‘stick’ mic., feeding our speakers and ‘hearing loop’ (for hearing aid wearers), therefore we will need you to use our microphone.

We can supply a chair, table, plus a music stand/lectern. There is an elevated stage area in front of the screen (see photo below questionnaire), some presenters like to use this stage, while others avoid it.

The hall is equipped with a kitchen, from which we serve refreshments after your presentation. There are also toilets (Ladies, Gents and Disabled) and an adjacent car park.

On the day

If using your own laptop, it would make sense to bring the necessary files on a memory stick as a backup. If using our laptop, we advise you bring two USB sticks, just in case one fails. Internet access is also available if required.

We request you arrive by 13:30 (aka 1-30pm) latest, so we can sort things out ahead of a 14:00 start. We ask how you are travelling, and where from, so we can be assimilate any local issues that might affect your journey. The e-mail that sent you the link to this page contains a mobile number you can contact us on the day in case of breakdown or delays en-route.

Thank you in advance for completing the questionnaire below and we look forward to seeing you next month.

Questionnaire

    In respect of my booked attendance to Gardeners' Hall on
    to

    Please provide a short paragraph promoting the above talk that we can use on our website and send to members by e-mail. *

    Please provide a short paragraph about yourself that we can use on our website and send to members by e-mail. *

    I prefer to: , when presenting.
    (please tick all that apply)
    I will need the music stand/lectern:

    I will bring physical objects to show the audience:
    I need a table for these objects:
    I'd like to offer items for sale after the presentation
    I will invite audience member(s) to assist at/on stage:

    I will use PowerPoint:
    The PowerPoint includes audio and/or video:
    I need to play separate audio and/or video files:

    I will require internet access:

    Windsor u3a undertake to NOT record the presentation, delete from our laptop all the files you provide (if not used directly from your memory device).

    Do you have special requirements for your visit, or any questions for us?


    Where expenses have been agreed in addition to the speaker fee, I understand receipts are required in support of any claim and mileage (if applicable) is paid at the prevailing HMRC rate.

    I understand paid talks are on a self-employed basis and, if applicable, I am responsible for any payments due to HMRC.

    After clicking or tapping 'Submit' button, a few seconds later, a message will appear just below the Submit button, you may need to scroll to see it.
    You will also receive a confirmation e-mail of your answers to our questions and our commitment to respect your copyright materials.

    Photo

    Gardeners’ Hall showing stage, screen and PA speakers, room can be further dimmed for projection.
    Behind the camera are double doors to car park (also our disabled access).