Background
Windsor and District u3a began ‘Hybrid’ Monthly Meetings in September 2021, combining member attendance at Gardeners’ Hall with online Zoom broadcast for members to view from home.
The Questionnaire below is to learn of your requirements for a successful presentation and identify potential technical issues that streaming to Zoom may bring us. It also allows us to publicise your talk to members and be aware of other issues that may impact us. Over the years, we have hosted a wide range of speakers, hence the broad spectrum of questions, some of which may not be relevant to your visit.
Facilities available
Ideally, you will use your own laptop and we will intercept the HDMI cable to our projector and use that to feed Zoom.
Alternatively, we can plug a USB memory stick in to our Windows 11 laptop, this has a cordless remote slide advance function for the presentation. NB Please note our laptop is located on our AV desk so we can control the Zoom Share-Screen when appropriate and use cameras at other times. This means you will not have visibility of PowerPoint preview screen and may need to bring separate notes.
A wireless lapel or lightweight ‘headset’ microphone (or handheld ‘stick’ mic.), feeding our speakers and ‘hearing loop’ (for hearing aid wearers), plus Zoom attendees, therefore we will need you to use our microphone.
We can supply a chair, table, plus a music stand/lectern. There is an elevated stage area in front of the screen (see photo below questionnaire), some presenters like to use this stage, while others avoid it.
The hall is equipped with a kitchen, from which we serve refreshments after your presentation. There are also toilets (Ladies, Gents and Disabled) and an adjacent car park.
On the day
If using your own laptop, it would make sense to bring the necessary files on a memory stick as a backup. If using our laptop, we advise you bring two USB sticks, just in case one fails. Internet access is also available if required.
We request you arrive by 13:30 (aka 1-30pm) latest, so we can sort things out ahead of a 14:00 start. We ask how you are travelling, and where from, so we can be assimilate any local issues that might affect your journey. The e-mail that sent you the link to this page contains a mobile number you can contact us on the day in case of breakdown or delays en-route.
Thank you in advance for competing the questionnaire below and we look forward to seeing you next month.