Notice and Agenda 2023 AGM

By | March 22, 2023

The Annual General Meeting of the Windsor & District u3a will take place at 2pm on Wednesday 12th April 2023. This will be held at Gardeners’ Hall, 213 St. Leonards Road, Windsor, SL4 3DR.

Voting will return to a ‘simple majority’ approach, evidenced on a show of hands (for and
against), in Gardeners Hall, to quickly determine the result of votes on the relevant Agenda items. Unfortunately, we cannot offer a proxy voting option this year.

Your hard-working committee needs the attendance at Gardeners’ Hall of 15% of the membership (about 100) if we are to complete AGM business at the first attempt. That would allow us to move on to organising the varied schedule of events planned for 2023. It is therefore imperative, to avoid having to organise a second AGM, that we are quorate on the AGM date in Gardeners’ Hall.

Please attend if you can, AGM business will be followed by an Afternoon Tea and a guitar recital by Gary Jordan.

We intend to have a Zoom connection for any members that cannot attend Gardeners’ Hall, they may observe the AGM (but not participate or vote), then enjoy the guitar recital. Zoom details will be e-mailed closer to the meeting.

Members have been sent the relevant documents by their preferred method of communication, but they are also available here: AGM 2023 documents

Agenda

  1. Apologies for absence: all those received will be read out and recorded in the minutes.
  2. Adoption of Minutes of 2022 AGM
    Proposed by Sheila Roberton, seconded by Ron Snowball
  3. Presentation of the Chairman’s report for 2022
  4. Presentation of the Treasurer’s Report for 2022
  5. Adoption of the Accounts for 2022
    Proposed by David Oldcorn, seconded by Ron Snowball
  6. Election of members to fill Committee vacancies:
    a) Re-elect our Chairman to the committee
    Peter ToddProposed by Lucy Gardner, seconded by Georgina Blight
    b) Re-elect our Newsletter Editor to the committee
    Jackie WigginsProposed by Adele McNally, seconded by Bali Gill
  7. Discuss and vote on resolutions:
    a) To give the committee authority to set the renewal subscription rate for 2024 by December 2023 latestProposed by Malcolm Munroe, seconded by John Wiggins
    b) To give the committee authority to find and appoint an examiner of accounts before the next AGMProposed by Jane Standley, seconded by Roy Battison
    c) For many years the normal contribution to the hosts of groups has been 50 pence, per person per meeting. This to cover wear and tear to the hosts home plus to help defray the cost of tea and coffee. I should like to propose that this be raised to £1 per person per meeting. This motion to be on an Advisory basis only, as many group may have and wish to continue with other amounts.
    Proposed by Ronald Snowball, seconded by John Wiggins
  8. Matters raised for discussion
  9. Date of next AGM